Venue Hire

These terms and conditions outline the responsibilities and expectations of both parties when booking an event at our venue.
By booking with us, you agree to adhere to the following terms:

1. Booking Confirmation
A booking is confirmed upon receipt of a signed agreement and a non-refundable deposit of £100 of the total hire cost.
The remaining balance is due 10 days prior to the event date. If payment is not received by the due date, the booking may be cancelled.

2. Payment
Payments can be made via credit or debit card, bank transfer or PayPal.
Late payments may incur an additional fee of 1%.
Any additional costs incurred on the event day (e.g., damages or extended hours) must be settled within 7 days after the event.

3. Cancellation Policy
Cancellations made 30 days or more before the event will forfeit the deposit.
Cancellations made within 14 days of the event will be charged 50% of the total hire fee.
If the venue cancels due to unforeseen circumstances, a full refund or rescheduled date will be offered.

4. Use of Venue
The venue is available for use during the agreed hours only. Additional time may be requested at an extra charge, subject to availability.
The client is responsible for ensuring that all guests, vendors, and attendees adhere to venue rules and regulations.
The venue must be vacated, and all personal belongings removed, by the agreed time. Failure to do so may result in additional charges.

5. Capacity and Safety
The client must adhere to the maximum venue capacity of 120 persons.
The client is responsible for the conduct and safety of all guests.
The client must comply with all health and safety regulations, including fire exits, emergency procedures, and COVID-19 protocols if applicable.

6. Catering and Alcohol
All catering must be provided by Hummyngbird Restaurant Ltd, unless otherwise agreed.
Alcohol may only be served by licensed bartenders. The client must obtain necessary permits for events serving alcohol.
The venue reserves the right to stop alcohol service if safety or legal concerns arise.

7. Decorations and Equipment
All decorations must be pre-approved by the venue. No nails, tacks, or adhesives may be used on walls or fixtures.
The client is responsible for any damage caused by decorations or third-party vendors.
All equipment must meet venue safety standards. The venue is not responsible for third-party equipment malfunctions.

8. Damages
The client is liable for any damages to the venue, equipment, or fixtures caused by event attendees, vendors, or staff.
A refundable security deposit of £150 may be required and will be returned within 3 days after the event, provided no damages occur.

9. Vendors
All external vendors (e.g., photographers, florists, entertainment) must be approved by the venue.
Vendors must adhere to venue regulations regarding set-up, clean-up, and conduct.

10. Force Majeure
The venue is not responsible for any failure to perform or hire out due to unforeseen circumstances beyond its control (e.g., natural disasters, government regulations, pandemics).

11. Liability
The venue is not responsible for injury, loss, or damage to personal property during the event.
The client is advised to obtain appropriate insurance coverage for their event.

12. Amendments
Any amendments to the event (e.g., change in date, number of guests, or services required) must be made in writing and agreed upon by both parties.
Additional fees may apply for changes made after booking confirmation.

13. Termination
The venue reserves the right to terminate the agreement and cancel the event if any terms and conditions are breached.
By confirming your booking, you acknowledge that you have read, understood, and agree to abide by these terms and conditions.